Pacific Coast Golf Association
Amended and Approved August 7, 2003
Article I – Members
Section 1 - Classes, Eligibility, and Election
A. Classes: As provided in the Articles of Incorporation, there shall be two classes of membership, Regular and Associate defined as follows:
1. REGULAR membership shall be open to the following:
a. State/provincial amateur golf associations having a membership composed of regularly organized golf clubs paying annual dues and conducting the recognized amateur golf championship annually held for such state/province; or
b. Regional amateur golf associations encompassing two or more states/provinces, or two or more parts of several states/provinces having a membership which is composed of regularly organized golf clubs paying annual dues and conducting the recognized amateur championship held within such region; or
c. Regional or area amateur golf associations within a state/province having a membership composed of regularly organized golf clubs paying annual dues and conducting the recognized amateur golf championship annually held within such region or area of a state/province.
2. ASSOCIATE membership shall be open to other golf associations not eligible for, nor desiring the rights and privileges of, regular membership, and to other such associations, clubs, and/or individuals interested in amateur golf as the Board of Trustees may determine from time to time to be in the best interests of this Association.
B. Election: Application for both classes of membership shall be made by letter to this Association and shall be accompanied by such information as the Board of Trustees may otherwise require. Applicants may be elected to membership by two-thirds (2/3) vote of the total membership of the Board of Trustees of this Association.
Section 2 - Dues, Assessments
A. General: The total amount of dues required for this Association shall be based upon the amount needed to pay expenses. Assessments may be levied when a deficit occurs because Association expenses exceed accrued income.
B. Dues: Regular and associate members shall each pay a flat fee to be determined by the Board of Trustees. Such dues are due and payable January 1st of each year, or within thirty (30) days after notice of election to membership in this Association. The annual dues shall become delinquent on the first day of April each year.
C. Assessments: Regular members are subject to assessments in equal shares for the sole purpose of defraying Association deficits. The amount of such assessment shall be identified to each regular member at least thirty (30) days prior to the annual meeting of the Board of Trustees, and shall be subject to review and audit by any objecting regular member. Assessments shall be due and payable thirty (30) days after the annual meeting and become delinquent on the 60th day thereafter (90 days after the annual meeting.)
D. Revision of Dues: The Board of Trustees is authorized to revise dues annually for each class of membership, provided that notice of the nature of the revision shall be given each member not less than thirty (30) days prior to the annual meeting of the Board of Trustees at which such revision of the dues shall be adopted.
Section 3 - Continuity, Termination and Withdrawal
A. Continuity: Membership shall be continuous unless interrupted by written resignation or expulsion. Members shall be liable for all dues accruing to the date of such resignation of expulsion.
B. Termination: The acceptance of membership in the Association shall bind each member to uphold all the provisions of the Articles of Incorporation, By-Laws and other rules of this Association. Any member failing its obligations may be suspended or expelled by two-thirds (2/3) vote of the total membership of the Board of Trustees, provided such member shall have been given due notice of the charge or charges referred against it and an opportunity to be heard in its own defense. Such a hearing shall take place at or in connection with the annual meeting of the Board of Trustees. Subsequent to such hearing, the member may be suspended by two-thirds (2/3) vote of the Board of Trustees.
C. Withdrawal: Any member may withdraw at any time by giving notice of withdrawal in writing, provided that such withdrawal shall not affect the obligation for dues or assessments for the year in which such withdrawal is made. A withdrawn member may be reinstated upon payment of a reinstatement fee fixed by the Board of Trustees.
Section 4 - Privileges and Obligations
A. Regular Members: The rights and privileges of each regular member to vote and in the assets and property of the corporation are equal; and each regular member shall have all the benefits and privileges of regular membership as may be provided in the Articles of Incorporation, these By-Laws, and in rules and rulings of the Board of Trustees; and the obligations of each regular member are the same.
B. Associate Members: Associate members shall not have the right to vote nor any interest in the assets and properties of the corporation. They shall have such privileges as are provided in these By-Laws.
Article II - Trustees
Section 1 - Powers
The affairs and property of this Association shall be conducted and managed by the Board of Trustees in accordance with the provisions of the Articles of Incorporation and these By-Laws.
Section 2 - Number and Term of Office
The Board of Trustees shall consist of not less than six (6) persons and such other number as represents three (3) trustees for each regular member of the Association. Trustees shall be selected annually in accordance with the procedures established by each member association prior to the Spring meeting. They shall serve for successive one(1) calendar year terms and shall hold office until a replacement is selected.
Section 3 - Honorary Trustees
The Board of Trustees may provide for honorary trustees to sit in an advisory capacity with the Board of Trustees, to be elected from members of the Executive Committee of the United States Golf Association residing within the area of the states bordering the Pacific Ocean and the other western states of the United States, past presidents of associations eligible for membership in this Association, and such other individuals who have made an outstanding contribution to amateur golf in the aforesaid area as determined from time to time by the Board of Trustees. Honorary trustees shall be elected by a majority of the Board of Trustees; they shall have no power to vote.
Section 4 - Trustee Emeritus
The Board of Trustees may provide for the elevation of a former trustee or honorary trustees to the status of trustee emeritus when such individuals have served this Association long and well, and when they are no longer active as an elected Trustee in
Association matters. Trustee emeritus shall be elected by a majority of the Board of Trustees; they shall have no power to vote.
Section 5 - Compensation
Trustees shall serve without compensation. Trustees shall not be reimbursed by this Association for travel and other expenses incident to attending meetings of the Board of Trustees or other activities of the Association, except that the officers of this Association may be reimbursed for expenses actually incurred on necessary business of the Association.
Article III - Officers
Section 1 - Number and Term
The officers of this Association shall be the President, Vice-President, Secretary and Treasurer.
They shall be elected by majority vote of the Board of Trustees at the annual meeting from the nominees presented by the nominating committee or other nominations made from the floor. They shall serve a term of one (1) year, or until a successor is elected and qualified. No person shall hold more than one office. Vacancies shall be filled by the Board of Trustees.
Section 2 - Powers and Duties
A. President: The President shall preside at all meetings of the Board of Trustees and in general perform the duties of a corporate chief executive.
B. Vice-President: During the absence or inability of the President, the Vice-President shall perform the duties of that office.
C. Secretary: The Secretary shall keep the records of all meetings of the Board of Trustees. He shall give and serve all notices of the meetings, and shall have charge of all correspondence and papers of the Association.
D. Treasurer: The Treasurer shall supervise the financial affairs of the Association, including the collection and disbursements of all monies and provide reports to the Board of Trustees on the financial status of the Association on a regular basis.
Section 3 - Executive Director
The Board of Trustees shall appoint an Executive Director to handle the administrative details required for the proper carrying out of the purposes and activities of the Association. He shall present at each annual meeting of the Board of Trustees a full report on all matters related to the affairs of the Association.
Article IV - Committees
Section 1 - Management Committee
The Board of Trustees may provide for a management committee from among the Executive Directors of the regular members of the Association, of not less than three (3) nor more than (5) in number, who shall be empowered to act on routine matters between annual and special meetings of the Board of Trustees, but who shall have no power to incur indebtedness not otherwise provided for.
Section 2 - Championship Committee
The Championship committee shall consist of the Trustees and Executive Director of the Host association. The Championship committee shall prepare a tournament manual setting forth the procedures, rules, terms and conditions for the conduct of the championship and to be observed by the entrants. The Championship committee shall be ultimately responsible for the overall planning, preparation, and execution of the annual event.
Section 3 - Other
The President may appoint such other committees as he deems appropriate for proper conduct of the affairs of the Association.
Article V - Meetings
Section 1 - Annual Meeting
The annual meeting of the Board of Trustees of this Association shall be held on the Monday of each year the week of the annual Championship at the site of the championship at an hour designated by a majority vote of the Board of Trustees.
Section 2 - Spring Meeting
The Spring Meeting of the Board of Trustees of this Association shall be held on a date and at a site designated by the host association of the championship for the year. The purpose of this Spring Meeting is to discuss issues and to conduct official Association business.
Section 3 - Special Meeting
Special meetings of the Board of Trustees of this Association shall be called by the President or by written request of any three (3) regular members.
Section 4 - Notice of Meetings
Two (2) weeks notice of the time and place of the Annual meeting or special meeting shall be mailed by the Secretary to all members of the Association. The notice of annual or special meeting shall contain a tentative order of business to be transacted at that meeting.
Section 5 - Voting Privileges
At all meetings of the Board of Trustees, each regular member shall be entitled to be represented by three (3) voting trustees, whose appointment shall be certified in advance by the member to the Secretary of this Association.
Section 6 - Quorum
Six (6) regular members, each represented by at least one (1) trustee (in person or by proxy) shall constitute a quorum at any meeting of the Board of Trustees.
Section 7 - Proxies
Proxies, duly certified by the Secretary of the regular member, may be voted by any duly appointed trustee of the Association at all meetings of the Board of Trustees. No trustee shall vote more than two (2) proxies.
Section 8 - Order of Business
A. Annual meetings: At annual meetings of the Board of Trustees, the following order of business shall be observed:
1. Roll Call
2. Reading of minutes of previous meetings
3. Executive Director's report
4. Treasurer's report
5. Membership applications
6. Championship committee's report
7. Other committee reports
8. Old business
9. New business
10. Election of officers
B. Special Meetings: At special meetings of the Board of Trustees, business to be conducted shall be specified in the notice of the meeting.
Article VI - Championship
Section 1 - General
Annually the Association shall conduct an amateur golf championship entitled "Pacific Coast Amateur Championship." The championship shall be conducted during the last week of July or the first week of August each year in accordance with tournament procedures, rules and conditions, and within a tournament budget as approved by the Board of Trustees.
Section 2 - Site
The host association shall be selected annually by the Board of Trustees among those member associations proposed five years in advance. The actual site of the Championship is to be approved by the Management Committee.
Section 3 - Entrants
The championship shall be primarily an individual event with a maximum of 90 entrants.
A. Member Association Allocations: Each member of the association shall be entitled to select up to three (3) individuals for entry into the championship, provided they are members of the association they represent. Each PCGA member association that enters two or more players may be represented by those players in the Morse Cup team competition. The total number of member association allocations shall not exceed three per association.
Alberta Golf Association
Arizona Golf Association
British Columbia Golf Association
Colorado Golf Association
Idaho Golf Association
Northern California Golf Association
Northern Nevada Golf Association
Oregon Golf Association
Pacific Northwest Golf Association
Public Links Golf Association of Southern California
Southern California Golf Association
Southern Nevada Golf Association
Sun Country Golf Association
Utah Golf Association
Washington State Golf Association
Wyoming Golf Association
B. Presidential Invitations: The President, with recommendations from the Recruiting Committee and approval of the Management Committee, may extend Presidential Invitations to individuals from within or from outside the Pacific Coast Golf Association to compete in the championship.
Section 4 - Entry Blank and Fee
All individual entrants shall pay the associated championship entry fee and be subject to such championship rules and conditions as established from time to time by the Board of Trustees. The mailing of entry blanks and collection and disbursement of championship funds shall be the responsibility of and administered by the administrative office of the PCGA and the Executive Director or by the host association.
Section 5 - Format of Play
A. Individual Championship: The individual championship shall be conducted over 72 holes at stroke play. In the event of a tie, a hole-by-hole playoff shall be used to determine the individual champion.
B. Team Championship: The Morse Cup team championship shall be limited to teams of up to three players representing only PCGA member associations. It shall be conducted over the first 36 holes during the championship. The two lowest 18-hole scores each day will be totaled over two days to determine the winner. In the event of a tie, the champion may be determined by a hole-by-hole playoff involving all members of the team and using the best two balls of the three on each hole or co-champions may be presented. In the event of such a tie, the Management Committee shall determine the appropriate procedure.
Section 6 - Prizes
A. Individual Championship: The low individual will receive a gold championship medal and his name will be engraved on the Pacific Coast Amateur perpetual trophy. Individuals finishing second will receive a silver medal. Individuals finishing third will receive a bronze medal. Individuals finishing fourth through 10th and those tied for 10th will receive copper or similar medals.
B. Team Championship: The winning PCGA member association team holds the Morse Cup trophy for one year. Each member of the winning team receives a gold championship Medal. Each member of the team(s) finishing second receives a silver championship medal. Each member of the team(s) finishing third receives a bronze championship medal.
Article VII - Corporate Seal
The corporation shall have a corporate seal, bearing thereon the following words: "Pacific Coast Golf Association, Founded 1967" or such other words as may be required from time to time by the laws of the state of Washington.
Aritcle VIII - Indemnification of Trustees, Officers and Employees
Each trustee, officer and employee of the Association shall be indemnified against all expenses (including attorneys fees), settlements or judgments necessarily incurred by such trustee, officer or employee in connection with the defense of any action, suit, or proceeding to which he or she has been made party by reason of being or having been such trustee, officer or employee, except in relation to matters as to which such trustee, officer or employee shall be adjudicated in such action, suit or proceeding to be liable for gross negligence or willful misconduct in the performance of duty.
Article IX - Amendment to By-Laws
These By-Laws may be altered or amended or new By-Laws may be adopted at any annual meeting of the Board of Trustees or at any special meeting called for that purpose by a two-thirds (2/3) majority of the voting members present, voting either in person or by proxy, provided that the notice of any such meeting, either annual or special, shall contain or be accompanied by the full text of the proposed amendment or amendments.